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We view an uncommitted cost as a cost entered that we have not yet fully processed/approved/integrated to Vista. Currently in PS it's showing our budget amount which is not helpful since we already have a current budget column.
On a Purchase Order or a Subcontract, if we enter a very large cost and are awaiting either an internal approval or a signature, those millions are not reflected anywhere in the budget screen. If we are doing forecasts, as soon as that PO or Contract gets approved, we have major variances since the forecast was using wrong amounts.
We currently view "Uncommitted" as any cost that has not been approved so everyone on the project sees it. Once approved it simply moves out of uncommitted into committed.
We also do not automatically "Approve for Budget" because the amounts and phase codes need to be reviewed in case these are entered incorrectly (this is most especially the case for Purchase Orders).
Attached is how ProCore uses it's "Pending Cost Changes" and includes ALL pending costs and not just PCOs as ProjectSight does.
